TYPICAL
EVENT BUDGETS

Below are typical event package budget ranges for different types of equipment and services. Food, beverages and entertainment are additional. The event service industry is very competitive and all vendors should fall within these ranges if quoting comparable equipment. Numbers are budget estimates and may vary. For firm numbers please request a quote.

 

 

Budget Per Person  (Attendance Range Follows)

Category

<200

200-350

>350

FORMAL PARTIES  (food & space additional)

Wedding & Reception

$20.00-$50.00

$17.50-$45.00

$15.00-$40.00

Engagement, Anniversary

$15.00-$45.00

$12.00-$40.00

$10.00-$35.00

Cocktail Party

$15.00-$40.00

$12.00-$37.50

$10.00-$35.00

Barmitsfa, Batmitsfa

$25.00-$50.00

$20.00-$45.00

$15.00-$40.00

Sweet 16, Graduation

$15.00-$35.00

$12.00-$30.00

$10.00-$25.00

MEETINGS, BANQUETS, CONVENTIONS (technology, decor, teambuilding - food & space additional)

Awards & Sales Meetings

$12.50-$25.00

$10.00-$20.00

$7.50-$17.50

Conventions

$25.00-$50.00

$20.00-$40.00

$15.00-$35.00

CASINO PARTY, CARNIVALS & RIDES

Private Party

$10.00-$25.00

$10.00-$22.00

$10.00-$18.00

Community Festival

$12.00-$25.00

$10.00-$20.00

$8.00-$15.00

Company Picnic

$15.00-$30.00

$12.00-$26.00

$9.00-$22.00

TENTS       (--CLICK HERE FOR TENT SIZING GUIDE--)        (Pricing is for tent of line item shown only)

Cleartop Tent (Free Span, Flat Ridge)

$12.00-$15.00

$11.50-$13.50

$11.00-$13.00

Hi-Peak Pole (Fantasy, White)

$6.00-$7.00

$5.50-$6.50

$5.00-$6.00

Standard Pole (Flat Ridge)

$5.25-$6.25

$4.75-$5.75

$4.25-$4.75

Free-Span Frame (Flat Ridge, White)

$8.00-$10.00

$7.50-$8.50

$7.00-$8.00

Hi-Peak Frame (Fantasy, White)

$6.00-$7.00

$5.50-$6.50

$5.00-$6.00

Tent Flooring (w/, w/o carpeting)

$8.00-$18.00

$8.00-$18.00

$8.00-$18.00

Tent Sidewalls (White, Window and Clear)

$0.50-$1.50

$0.50-$1.50

$0.50-$1.50

Tent Doors (Slidewall, Single, French)

$0.50-$1.50

$0.50-$1.50

$0.50-$1.50

Tent Liner & Color Swag

$3.00-$5.00

$2.50-$4.00

$2.00-$3.00

Tent Lighting (2" Globe Strings)

$1.25-$1.75

$1.00-$1.50

$0.75-$1.25

Tent Lighting (Mini Lights)

$1.75-$2.50

$1.50-$2.00

$1.25-$1725

Tent Lighting (Commercial Strings)

$1.00-$1.50

$1.00-$1.50

$0.75-$1.25

Tent Lighting (Chandeliers)

$1.50-$3.00

$1.25-$2.50

$1.00-$2.00

Tent Lighting (Gobo Projectors)

$1.50-$3.50

$1.50-$3.00

$1.50-$3.00

Tent Lighting (Uplights; interior or exterior)

$1.50-$3.50

$1.50-$2.50

$1.50-$2.00

Tent Heaters or Fans

$0.75-$3.00

$0.75-$2.50

$0.75-$2.00

Air Conditioning (generators available)

$6.00-$12.00

$6.00-$12.00

$6.00-$12.00

DANCE FLOORS    Dance floor makers specify 3-4 SF per attendee with 35%-70% using floor at one time.

Dance Floor (Indoor)

$2.25-$3.00

$2.00-$2.75

$1.75-$2.75

Dance Floor (Outdoor) (under cover)

$2.75-$3.50

$2.50-$3.00

$2.25-$2.75

Dance Floor (LED)

$5.00-$7.50

$4.50-$7.00

$4.00-$6.00

Dance Floor (Starlight)

$5.00-$7.50

$4.50-$7.00

$4.00-$6.00

AUDIO-VIDEO-STAGING-LIGHTING

Dance Lighting

$1.25-$3.00

$1.00-$2.50

$0.75-$2.25

Sound system

$1.00-$2.50

$0.75-$2.25

$0.75-$2.00

TABLES-CHAIRS-LINENS

Table & Chairs

$2.00-$2.50

$2.00-$2.50

$2.00-$2.50

-----upgrade to Chiavari Chairs w/cushion

$4.00-$5.00

$4.00-$5.00

$4.00-$5.00

-----upgrade to padded wood folding chairs

$2.00-$2.50

$2.00-$2.50

$2.00-$2.50

-----upgrade to Chair Covers w/, w/o  Bows

$1.50-$2.50

$1.50-$2.50

$1.50-$2.50

Table Linens

$0.75-$1.25

$0.75-$1.25

$0.75-$1.25

Table Centerpieces

$1.50-$3.00

$1.50-$3.00

$1.50-$3.00

Ice Sculptures (Molded)

$1.75-$3.00

$1.50-$2.50

$0.75-$1.75

Trellis Arch (Standard)

$1.00-$1.50

$0.75-$1.25

$0.50-$1.00

Arch (4-Roman Column, large)

$2.50-$3.50

$1.50-$2.50

$1.00-$2.00

FOOD & CATERING: Catering items (food, dishware & glassware) are not provided by others.

Wet Bars (unstocked)

$0.50-$1.50

$0.50-$1.50

$0.50-$1.50

Catered Food

$20.00-$40.00

$20.00-$40.00

$20.00-$40.00

Catered Buffet Food

$10.00-$30.00

$10.00-$30.00

$10.00-$30.00

Catered Drinks (non-alcoholic)

$2.00-$5.00

$2.00-$5.00

$2.00-$5.00

Catered Drinks (alcoholic & non-alc)

$7.50-$20.00

$7.50-$20.00

$7.50-$20.00

Catered Drinks (cash bar)

$3.50-$7.50

$3.50-$7.50

$3.50-$7.50

Price ranges are for ball-park estimating purposes only. Actual costs will depend upon items selected.

NEED A FAST, FREE QUOTE FOR YOUR EVENT? Click HERE!

Over 60,000 event rental items available. Appearances can differ, view and approve at your local warehouse to assure your needs
are met. Pricing subject to change without notice and will change with market conditions. Website pricing is for estimating only, actual
pricing by current quote only. RESERVE EARLY! Orders subject to minimums. AMEREVENT® is the registered trademark of American Event Group, Inc. and
© American Event Group, Inc. copyright apply to all webpage contents, pricing and documents and may not be used in any media without its expressed written consent. All rights reserved by American Event Group, Inc., 2019-2021.