WHAT  TO  CONSIDER  WHEN RENTING  A  CLEARTOP  TENT

Cleartop tents are frame tents with a gorgeous clear vinyl top instead of white or colored vinyl. They allow you to take in the beauty of your surroundings, like a sunset or the stars. You selected your venue for a reason— so don’t let it go unnoticed!

While probably the most beautiful and awe inspiring tent choice, cleartops are not glass and can get hot unless proper care is taken. While plastic windows are also made of clear vinyl, clear tent tops are made by sandwiching layers of clear vinyl and other materials together for strength and flexibility. This means they are not quite as clear and can appear to have a blur or cloudiness that increases with time. In BA and A grade cleartops (wedding grade), this is minimal. Cleartops can also cloud in humid or wet conditions but this typically "burns off" in sunlight.

Probably the biggest issue people have is with cleartop tents becoming hot. Remember, they are basically giant greenhouses. Sunlight readily comes in, but the heat it carries may not be able to escape. Proper planning and use of the following techniques will help minimize this.

 

What to consider in warm months:

While air conditioning can effectively cool a clear top tent in even the warmest conditions, the cost of doing so can be prohibitive - in many cases 2-3 times more than the cost of the tent itself.

AVOID PAVEMENT. Asphalt, concrete, paving stones and the like may seem an ideal setting for a cleartop tent. While they do provide a great base and can be carpeted without the need for commercial event flooring, they also store heat and radiate it back into the tent throughout the day and evening. If possible, set up your tent on soft grass that has been cut short similar to a golf fairway. It's comfortable to walk on and even provides evaporative cooling. In fact on sunny days, surface air temperatures over lawns stay 10°-14°F cooler than over asphalt or concrete.

POSITION YOUR TENT UNDER SOME SHADE. Cleartops provide an impressive view during the day and even more so at night. But, light a glass greenhouse, they collect and store heat. One of the best solutions is shade. Have your tent set under a canopy of trees or in the shadow of an beautiful building. Choose the site based on the shade available. Request sun-block covers be installed that you can pull down off the tent before you begin using it.

AIR CIRCULATION. Make a plan for air circulation - don't expect the tent company to do it for you. Your layout and cooling are directly linked. If your layout blocks ventilation and entryways, warm and moist air will be trapped inside. Maximize airflow. Your main aisle should run through the tent from the main door, allowing warm air to pass through and escape. Keep guest seating away from heat sources such as audio-visual equipment, cooking equipment and lighting. Get the right size tent or even larger. A  small, overcrowded tent is almost impossible to keep comfortable inside. One of the lowest cost, most effective cooling options is to install tent joist fans that hang from the tent. A slightly more expensive option that is also more beautiful is to install tent ceiling fans. These provide a unique permanent structure look to your tent. Either of these fan options will keep air circulating throughout the day. Standing floor fans are almost a necessity inside any clear top tent. They improve circulation while reducing overall temperature. Floor fans can also help to eliminate condensation that can develop without adequate ventilation.

While air conditioning can effectively cool a clear top tent in even the warmest conditions, the cost of doing so can be prohibitive - in many cases 2-3 times more than the cost of the tent itself.

ACCUMULATIONS. Nothing can be allowed to accumulate on any tent such as rain, water, leaves or anything else. The additional weight may cause the tent to weaken and collapse. The renter is responsible for removing this and for any damage that occurs. See: https://www.amerevent.com/ponding for more information.

 

What to consider in coldmonths:

TOO COLD. Cleartop tents cannot be set when the temperature is forecast to be under 25oF at any time from delivery to pickup. The clear vinyl will get brittle and crack, potentially causing thousands of dollars in damage. If you have rented a cleartop and cold weather is predicted, a white top will be substituted. An eCredit for the difference in cost will be issued and that you can cashout as explained in POLICY-CC.

ACCUMULATIONS. Snow, ice, sleet and water cannot be allowed to accumulate on any tent. The additional weight may cause the tent to weaken and collapse. The renter is responsible for removing this and for any damage that occurs. See: https://www.amerevent.com/ponding for more information.

 

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