EVENT CANCELLATION, DAMAGE AND WEATHER
("CDW") WAIVER

 POLICY-CDW

POLICY-SOP SECTION 2.
INSURANCE

8/4/2021

 

Limited Waiver Of Costs and CASHOUT Option

 

EVENT CANCELLATION, DAMAGE AND WEATHER ("CDW") WAIVER. The CDW WAIVER is a limited wavier to help protect against cost, loss and damages to AEG equipment and services for weather or any reason except intentional abuse, negligence or default and also limits costs should the event contract need to be cancelled. The waiver is not liability insurance and does not protect the assets of others or against injury to others. The waiver also provides the ability to CASHOUT (sell) a future event E-CREDIT or E-CERTIFICATE to AEG to receive cash back.

THE CDW WAIVER IS ONLY AVAILABLE FOR ALL ITEMS IN A CONTRACT, NOT JUST ON CERTAIN PARTS OF ONE.

The full waiver must be purchased 30-days or more before the EVENT START DATE but pricing is lower if purchased more than 45-days in advance. The limited waiver provides CASHOUT benefits only and must be purchased within 30-days AFTER the EVENT START DATE. The cost of either option is the same, varies with each contract and can be found near the bottom of an Event Order (EO) contract. CDW WAIVER cost cannot be decreased or cancelled once purchased, although cost can increase if the EO increases.

The CANCELLATION portion provides protection against event cancellation for any reason prior to 72-hours before the TURN-OVER TIME shown on your contract. Custom items, insurance and wavier costs, purchases and delivered items are excluded and not refundable. For refundable or adjustable items a 20% deductible (or cancellation cost) applies. No reason is required when the waiver is in effect. The DAMAGE and WEATHER portions protect against loss and damages to AEG equipment while in use. It waives portions of the costs associated with damage, theft and loss to AEG equipment during USER’s rental provided damage is not due to the intentional act,  negligence or failure of DUE DILIGENCE of USER, AGENT(s) of USER or USER's PARTICIPANTS.  Because equipment replacement costs are up to 12-times the daily rental, purchase of the CDW waiver is highly recommended, but still optional. By purchasing the CDW, loss and damages are capped at 20% (expended costs such as insurance and contract prep are excluded). But only the first loss of an item during a rental period is covered and the waiver expires on the original (unextended) rental end date. CDW can be extended if a contract rental period is extended, however, this is not automatic and it not part of the extended rental fee. CDW waiver extensions must be shown as a separate contract line item in the revised (extended) contract.

YOU MUST HAVE THE CDW WAIVER TO "CASHOUT" AN E-CREDIT OR E-CERTIFICATE, OTHERWISE YOU
CAN  USE IT IN THE NEXT 15-MONTHS, TRANSFER IT TO ANOTHER OR SELL IT TO ANOTHER.

CASHOUT OPTION. No deductible applies to the CASHOUT amount when the full waiver is in effect, but the 20% deductible on items covered does apply. A 20% deductible applies to the CASHOUT amount when only the limited CDW waiver is in effect. To be eligible for CASHOUT the items for which an E-CREDIT or E-CERTIFICATE was issued must have been covered when the CDW waiver was purchased or have later been added to it (additional cost).

SINGLE CLAIM ALLOWED. Only one damage or weather claim is allowed per CDW purchase. The purchase of a second CDW waiver is needed to maintain coverage on long term rentals once a claim is made.

Without the CDW WAIVER: USER is solely responsible for all costs to AEG assets for any reason, including but not limited to: weather, theft, vandalism, misuse, act of God, disease, government action, terrorism and emergency. USER is always responsible for returning PROPERTY in same condition as delivered regardless of use, delay, additional use or any other reason. USER's account must be timely paid to use the waiver and the waiver shall be void in case of USER DEFAULT. There is no coverage: (a) on any USER PROPERTY used in, with or on AEG's PROPERTY; (b) on ESITE or PARTICIPANTS and (c) on or for consequential, subsequent or liability damages. Claims must be submitted in writing within 20 days of occurrence.

SELECT EVENT SERVICE provides pre-selection of only the best items in inventory with special cleaning, touch-up and detailing so the best possible presentation, as close as possible to new, is made. Normal rental inventory is maintained in good condition, however, it is used and only the viewable end product is typically considered.

A PRE-EVENT SITE INSPECTION VISIT provides assistance to determine the specific needs of your event site. This is important when landscaping, level, available space, utilities and other conditions may impact potential use. Seeing the actual site can also give designers the opportunity to imagine everything possible for it. A PRE-ORDER SS REVIEW assists in determining the structural and safety needs for an event. This is important when special or prolonged use is anticipated.

EXCLUDED CLAIMS include those for which the user or injured party is determined responsible such as intentional dangerous acts, willful misconduct and acts not in compliance with safe use policy or posted signage. We recommend a RELEASE SIGN be posted at all entrances and/or a RELEASE WAIVER be signed by all participants of ride, game, cooking and higher risk activities. Excess claims would be those exceeding the policy limits. Policy limits are set high so that excess claims are not a significant possibility.

 

 

All CDW claims MUST be submitted in writing within 20 days of claim or cancellation using
the CDW CLAIM form that can be downloaded at:  policy-cdw_claim.shtml.

 

Over 60,000 event rental items available. Appearances can differ, view and approve at your local warehouse to assure your needs
are met. Pricing subject to change without notice and will change with market conditions. Website pricing is for estimating only, actual
pricing by current quote only. RESERVE EARLY! Orders subject to minimums. AMEREVENT® is the registered trademark of American Event Group, Inc. and
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